Process of ROC Filing
To set up a meeting, organize a gathering of the corporation’s board of directors and authorize the auditor to prepare financial statements in accordance with Schedule III of the Companies Act of 2013. Additionally, empower the directors or the company secretary to prepare the board report and the company’s annual return for the specific fiscal year. Following this, convene another board meeting to approve the draft reports, the annual return, and the financial statements. Finally, the directors should call an annual general meeting (AGM) for the company’s members, as the approval of the financial statements by the members is essential for their finality.
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ROC Filing Documents Required
- The balance sheet, profit and loss account, and cash flow statement (if applicable) of the company, along with the notes in e-form AoC-4, adopted as financial statements at the AGM.
- Board Report and its electronic appendix in AoC-4 format.
- Members list in e-form MGT 7 as of the end of the fiscal year.
- Cost Audit Report in Form CRA 4, if applicable.
MCA's ROC Filing Procedure
- Get Every Form Here: Download AOC-4 and MGT-7 forms from the MCA's official website by selecting the Service menu → E-filing → Download Company forms.
- Complete the Form: Complete the form that pertains to your business and firm, adding PDF or XML documents as needed. Check it again, add the directors and the practicing professionals' digital signatures, and proceed to the pre-scrutiny stage.
- Sign Up: Become a registered user or business user on the MCA website. Next, enter your user ID and password to log in.
- Following Login: Navigate to the upload E-forms section after logging in, then select the signed request from the system’s location.
- Uploading Documents: Upload every document that is needed. Pay using methods like credit card, debit card, or net banking. For future use, keep the payment voucher.
- Complete the Process: Once all steps have been completed, you can use your service request number, which is listed under the MCA service menu, to monitor the transaction status of your application.
Key Elements of ROC Submission
- Notice of a board meeting must be provided to every director of the company at least seven days in advance.
- The company’s chairperson, if approved by the board, shall sign the Financial Statements; if not, two directors should handle it, one of whom should be the CEO and managing director.
- A physical or electronic notice of the general meeting must be sent to all respected members, the auditor, legal representatives of any deceased individuals, and each director of the company at least 21 days in advance.
- All accounting-related books must be prepared and maintained at the company’s registered office.
- If selecting a different location, fill AOC-5 by approving a board resolution.
Form Names and Deadlines
- ADT-1 Form: Within 15 days following the date of the AGM.
- AOC-4 Form and AOC-4 CFS: Thirty days following the AGM date.
- AOC-4XBRL Form: 30 days after the AGM deadline.
- MGT-7 Form: 60 days from the date of the AGM.
- MGT-8 Form: 60 days from the date of the AGM.
- CRA-4 Form: Within 30 days of receiving the report.
- MGT-14 Form: 30 days from the date of the relevant board meeting.
FAQ's
So that it will check in a corporation underneath the corporations Act of 2013, it should be carried out with the Registrar of agencies.
To become a legal entity every Indian company that is incorporated needs to register with the ROC.
The company’s AOA MOA identity and address verification and director details are important documents.
Subject to document verification and approval the ROC registration process normally takes 15 to 20 days.
In addition to limited liability protection and adherence to legal requirements ROC registration offers legal recognition.